Microsoft

Deploying Printers In Windows 10

Posted on by Adam Fowler

Printers are pretty easy to deploy via Group Policy. It’s easy to configure a Group Policy Preference to deploy a printer, but there’s a few gotchas that may prevent the printer from actually getting installed client side.

The first thing to check is Event Viewer > Applications. If Group Policy attempts to add a printer but fails, it should be logged as a warning and give an idea on what the problem is. If you’re stuck – enable Group Policy Preferences Logging and Tracing for Printers, and see if you get more data.

For Windows 10, depending at what patch level you’re at, and what drivers the print server has, and if those drivers are packaged or not you’ll probably have to enable more policies to make printers deploy. If you don’t, you may see this error in Event Viewer: “Group Policy Object did not apply because it failed with error code ‘0x80070bcb The specified printer driver was not found on the system and needs to be downloaded.’ ”

There’s a lot of information out there on this topic – but generally, the main reason a printer won’t automatically install is because of UAC. If you try to manually install one of these printers, you’ll get the ‘Do you trust this printer’ warning, and even after continuing on that, the install may fail.

There’s two Group Policies to configure to get around this, which I found blogged at Systemcenterdudes so please read their post – but you need to enable these two policies:

Computer Configuration > Policies > Administrative Templates > Printers – Package Point and Print

Computer Configuration > Policies > Administrative Templates > Printers – Point and Print 

In both of the policy settings, you may need to specifiy your print servers. It wouldn’t work for me until I did – and it’s a better security approach to do this anyway.

Once that was done, printers were then able to be installed automatically via Group Policy. There’s some other ways I’ve read to change how the drivers work, push out registry fixes etc – but to me this seems the simplest and safest approach (assuming it works for you too!).

If you’ve had a different experience or the above doesn’t work, please share!

Stellar Exchange Tookit Review

Posted on by Adam Fowler

Stellar Data Recovery reached out to me to see if I was interested in reviewing their product. I only accept these when I can see a personal interest in what the product does. The 5 key things this product does are:

1. Repair corrupt EDB files
2. Mailbox Extractor for Exchange Server
3. OST – PST conversion
4. Mailbox Extractor for Exchange Backup
5. Password Recovery for MS Exchange

Primarily I was interested in OST to PST conversion, as I’ve tried to do this before and had no luck with free solutions, and wanted to try a paid product that could solve the problem. (It’s also worth noting this isn’t cheap software. Also if you only want a more basic OST to PST converter, they sell that by itself for a lot less.)

I tested the Exchange Toolkit on an Outlook 2016 OST file I’d copied off another computer, that was 2GB in size. It does take a little while to process, but displays the results in a nice Outlookesque GUI:

There’s also a search function, which is handy if you’re just after a particular email from the OST.

If you need to export the results, there’s a bunch of useful options:

I was impressed with the options to export directly to Exchange Server and Office 365! But for me, I was happy with a PST. The resulting PST file was readable via Outlook 2016, so the product does exactly what it says on the virtual box.

Another part of the toolkit I looked at, was the Mailbox Extractor. Again, there’s several options, but I tried connecting to a live Exchange 2010 server to extract emails:

After connecting, again I was presented with an Outlook style of emails. I then realised there’s a few use cases for this tool that are handy to me personally; if I need to go into a mailbox to get something out, this is much easier than adding a second mailbox or profile. It also then lets me take out those emails in a variety of ways – for example, I can select a folder and then export all contents of that folder into several formats, such as PST, MSG, PDF, HTML and RTF. For HTML and PDF, it will create a file per email with the same subject name.

I can see the other functions of this product being useful for someone who’s often dealing with other companies’ data, old data that needs to be restored, or extracting out a mailbox from an online Exchange server. It’s an interesting array of tools, and I’ll try to report back on whether this tool does the job well or not.

Worth checking out these tools if you run into a scenario where you need them – sometimes there’s a freeware or open source solution, but often they don’t work, are old, unreliable or limited in functionality. Stellar Exchange Toolkit seems to do what it claims well, and I look forward to trying more features in the future.

Microsoft Forms Preview

Posted on by Adam Fowler

Microsoft Forms has been around for a while. A year ago, it was released only to Office 365 Education customers as a nice, simple way to make surveys and quizzes. There’s a bunch of content out there about it already, for those who want to learn more.

More recently, it’s been released to the wider population with a bunch of improvements, albeit still in ‘Preview’. As I can now access it from one of my Office 365 tenants, I thought it was worth having a play with.

Forms is a lightweight, easy way of creating questionnaires and gathering the responses. Having no experience with it previously, I made up this survey within a minute (half the time was picking a theme!).

Have a look and feel free to enter data, and try to break it:

Test Quiz

Right now, there’s two options on the main Forms page: Create a form, or create a quiz. Creating a quiz looks pretty blank from the beginning, with a title and the option to add a question. It’s worth mentioning that I couldn’t tell what the difference between the form or quiz option was!

Using the ‘Add question’ button gives you the options on what sort of question it is; Choice, Text, Rating or Date. From that, you’ll see a very easy to configure form, where you can configure the question to your liking. Points are possible if it’s checking someone’s knowledge and you want an end score. You can choose if a question is mandatory with the ‘Required’ toggle, or if multiple answers are allowed.

The elypsis hides a few more options depending on the question type – maths, if you need to use an equation (you can see the education influence here). but also if your question needs a subtitle, or if you want the answers shuffled to reduce bias (there’s that type of person that always picks ‘C’ when they don’t know).

There’s also a ‘Branching’ option which lets you configure what path the quiz will take, depending on which answer is given. How long until someone creates a ‘Choose your own adventure’ with this :) ?

I posted this on Twitter not too long ago, and at the time of writing this, there was 26 responses. I haven’t done anything beyond clicking the ‘Responses’ tab to see this data:

To me, this looks incredibly useful. So little effort required to start getting feedback, and the data displayed easily. There’s also the option to open the data in Excel, which shows the raw data and lets you manipulate the views.

The survey by default requires access in your organisation to respond. With that, you can choose if names are recorded, and if only one response is allowed per person.

It’s possible and easy to change this restriction to ‘Anyone with the link can respond’, but it does mean all entries will be marked as ‘anonymous’ and you’ll have no guaranteed tracking of who entered the data.

Another note is that forms is fully supported on mobile browsers. A few people tried this quiz and reported a great experience.

As pointed out on Practical 365, Microsoft Forms is turning up and on by default on Office 365 tenants, if you don’t want this on please read that post.

This is a free component of Office 365, and worth investigating even in it’s preview state for internal surveys – maybe it will replace Survey Monkey (which I’m a fan of)?

PowerPoint 2010 and 2016 Startup Templates

Posted on by Adam Fowler

With PowerPoint 2010, there was the ability to autoload templates with the .PPAM extension, by deploying the template to %ProgramFiles%\Office14\ADDINS\ and it would load with the launch of PowerPoint.

When migrating to PowerPoint 2016 however, this doesn’t work. Of course you’ll need to change the folder from Office14 to Office16, but it will still ignore the .PPAM template file.

The fix, I eventually found after trying several things, was to just rename the file from .PPAM to .POTM – no need to open and resave the file, just rename the file itself.

I can’t find anything specific about this online, but it works.

Side note – Excel and Word 2016 templates works the same way as 2010, with the XLSTART and STARTUP folders respecively for XLAM and DOTM templates.

(Updated to .POTM rather than .POTX for the file extension, as .POTM is macro enabled while .POTX is a template without macros – thanks Rhys!)

Recover a SharePoint Online Site

Posted on by Adam Fowler

In SharePoint Online, it’s easy to delete an entire site or documents in a site.

Recovering documents is also quite easy, go to the site’s recycle bin which is normally located at https://contoso.sharepoint.com/sites/sitename/_layouts/15/RecycleBin.aspx – replacing ‘contoso’ with your tenant name, and ‘sitename’ with the actual site name. Deleted items can be selected and restored to their original location.

“How long are deleted items kept in the Recycle Bin?

In SharePoint Online, the default retention time is 93 days for both site recycle bin (first stage) and site collection recycle bin (second stage). The site recycle bin storage counts against your site collection storage quota and the List View Threshold. The site collection recycle bin retention starts at the same time for both recycle bins when the item is first deleted, so the total maximum retention time is 93 days for both recycle bins. The default amount of space for the site collection is 200% of the site collection quota.”

However, I had some issues when trying to recover an entire site. My top level recycle bin https://contoso.sharepoint.com/_layouts/15/RecycleBin.aspx showed nothing. I’m unsure if there’s another way of viewing deleted sites via the web interface, and gave up after a lot of clicking around and Googling, but it’s easy to do with PowerShell.

After installing the SharePoint Online Management Shell, and connecting to SharePoint Online with the ‘Connect-SPOService‘ cmdlet (and don’t forget to use HTTPS rather than HTTP when connecting to your SharePoint Online instance or you’ll get a rather generic error: connect-sposervice : Could not authenticate to SharePoint Online http://contoso-admin.sharepoint.com/ using OAuth 2.0), you can see what your deleted sites are with this command:

Get-SPODeletedSite

Simple, you’ll then be presented with a list of all sites that are deleted and waiting in the recycle bin along with when they were deleted, and how many days are remaining before they disappear from the recycle bin. Sites deleted seem to sit in that recycle bin for 30 days, rather than site collection items but I couldn’t find any documentation supporting this.

To restore a deleted site, just use the following command with the URL of the site to restore, which you can see from the ‘get’ command above

Restore-SPODeletedSite -identity https://conotos.sharepoint.com/sites/oops

That’s it. Your site is back.

From what I’ve read, there is no way to change the retention values of SharePoint Online recycle bins.